Solving the Cloud Mystery for Small Businesses

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Feb 182016
 

Solving the Cloud Mystery for Small Businesses

By Nicole Dyess

What “cloud” really means is using Internet services for file sharing, email, document sharing, etc. Rather than storing files on your local network, the files get stored back up on the remote server. The remote server is maintained by the cloud services company. Email has been used this way for years: you purchase email hosting on a monthly basis and never think about the server housing its contents. All of that server side storage is done remotely through an Internet connection. Cloud services are generally cheaper and the costs to implement and maintain are much lower than housing your own internal server.

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                                        Solving the Cloud Mystery for Small Businesses

An in-house server is good for those types of systems where you want to keep your data on site, within your own business network. A good example is a hospital which houses its own data center. Some services may be used online, but those services that require 24/7 access are maintained on campus. Unless you have redundant Internet connections, there is always a possibility you can lose your connection. Additional costs are associated with housing a server; you need to pay for the hardware, keep backups of it, and hopefully have off-site redundancy in case of a fire/flood/etc.

The advantages of owning a server in-house include minimal downtime, and better application performance and speed, (depending on the type of applications you are using. ) If its important for you to control your own system and have the data at your place of business, owning a server may be the way to go. The disadvantage is the costs to maintain (including back ups, up keep, security, end of life, etc) for the server. You also need to make sure you have redundant power in case of a power failure. Usually, this is minimalized by purchasing a UPS that the server plugs into, as well as the regular power from an outlet.

The first step for a small business is to write out a list of business functions/problems an IT solution would solve for you. For example, a small business may require the following:

Types of Services

  • email
  • document sharing
  • Video conferencing
  • Database application

Important questions to ask

  • Do any of these systems hold confidential data which needs extra security or encryption?
  • What are your up time requirements? Is minimal downtime acceptable or unacceptable?
  • Can the systems be accessed in-house and remote, or are they only accessible to be accessed in-house?
  • Are there hidden costs or fees associated with the cloud computing services? Be sure to ask about maintenance contracts and the type of technical support available.
  • What are the hardware/software requirements for accessing the cloud computing services?

Some cloud companies offer a package that addresses each solution, or you can choose bits and pieces of each. As far as housing your own server goes, one modern day server would be sufficient to manage several types of small business applications.

Nicole Dyess runs Geeky Moms, a business devoted to inspiring women to use technology to their advantage.

Join the free Geeky Moms community and unleash the geek!

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IT Green With Cloud Computing : Facts Every CEO/CFO Should Know

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Sep 092015
 

How To Turn Your IT Green With Cloud Computing: Facts Every CEO/CFO Should Know

By Nick Graham

“Going Green” in your company means making a reduction in the overall environmental impact of your business. Typically there are a number of areas that you will be looking at: energy inefficiency and consumption, materials (stopping waste and using sustainable/renewable materials), and finally making sure you use “Green” products, equipment and services. Some of the things you do will save you money; other things may cost you more.

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IT Green With Cloud Computing : Facts Every CEO/CFO Should Know

Luckily there is one aspect of your business that you can change that will have the benefit of being “Green” and will also save you money: moving your IT to The Cloud. IT is frequently not focused on when thinking “Green” because companies may not appreciate the very large impact that their data processing is having on their carbon footprint – and their bottom line.

Did you know, for example:

  •  A medium-sized server has the same carbon footprint as an SUV achieving 15 miles to the gallon (Gartner Analyst Sept 2006)
  •  100 PCs left on without power save settings will consume up to $11,000 of electricity per year (Global Action Plan 2007) and for every unit of electricity consumed around another half a unit is required to dissipate the heat generated.
  •  Servers typically require as much energy to cool them as they directly consume.
  •  A typical PC has a carbon footprint of around 620 lbs of CO2/yr, which is the same as driving 611 miles ( HP Website).

So what is Cloud Computing? How can The Cloud help you make your company greener and at the same time save you money?

Cloud Computing is computing which is delivered over the internet rather like a utility service that delivers water or electricity. It can be accessed by pretty much any device that has an internet connection. The computing horsepower is located and occurs outside the business on external servers, so no computing hardware needs to be owned and operated by the business.

Moving your IT to the cloud is less difficult that most CEOs/CFOs imagine. It involves a relatively straightforward migration of vital enterprise applications, desktop systems and any custom server environments onto new servers set up and run from a secure datacenter. Employees will access all their computing over a safe encrypted Internet connection.Ideally a company will replace PCs with virtual Microsoft Windows desktop environments, complete with Microsoft Office software. Each user will be able to access their own desktop using a PC, tablet, laptop, Thin Client, or virtually any Smart Device with a network connection. People will enjoy a truly mobile work environment and can access their desktop directly at any time and from anywhere!

Once the transition is made, all your servers are gone, you don’t need a server room. Because you no longer need to power and cool these servers, big savings are made and you have lowered your carbon footprint. And as the new servers created for the business at the secure data center are virtualized, this allows for great energy and computing efficiencies which in turn translates to savings that are passed on to you, the company.

Once you have moved your IT to The Cloud, the next greenest thing to do is to replace all PCs with Thin Clients. A Thin Client is small, has no moving parts, no hard drives, or noisy fans. Compared to the typical office PC is uses 1/10th of the energy or less and has three times the life expectancy. It is simply a local terminal for plugging in the keyboard, mouse, monitor and network connection. Users have a normal desktop experience when connecting with their Thin Client with none of the reliability headaches. By using Thin Clients, a company with 100 PCs can save energy costs of up to $5,000 a year directly without counting the HVAC savings made from not having to deal with the heat emissions from the PCs.

Now your company’s IT infrastructure is in The Cloud, it is easier for your employees to work in a flexible way. Anyone with an internet connection and the correct secure link will be able to access their desktop exactly as if they were in their office. CEOs could take the decision to allow workers more flexible work schedules, for example allowing them to work from home, telecommuting. They could allow employees to stagger travel time to miss inefficient and tiring peak time commutes, knowing that the employees can start work efficiently at home on their desktops. These options are Green options and help reduce the company’s CO2 footprint.

The move to Cloud Computing is underway. The Green and cost saving benefits of moving your IT infrastructure to The Cloud are too substantial to ignore. By the end of 2012, Gartner project that “20% of all companies will own no IT assets”. CEOs and CFOs would be wise to look at the option for their companies.

Nick Graham is VP at Consilien LLC, a company that has been delivering Information Technology Services since 2001, in the LA, Riverside and Orange County area. Nick invites you to take a closer look at how easy it is to divest your company’s IT infrastructure and move it to a private managed cloud. http://www.consilien.com

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The Right Way For CIOs To Think About The Cloud

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Aug 162015
 

What’s The Right Way For CIOs To Think About The Cloud?

By Dr. Jim Anderson

As the person with the CIO job, you now live in a world that is filled with lots and lots of real-time data. It comes from your customers, your manufacturing, your partners, and, of course, your company’s web site. Having access to this much data via the arrival of cloud computing is great news. However, now it’s going to be your responsibility, because of the importance of information technology, to determine what to do with it and how to gain knowledge from all of it.

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The Right Way For CIOs To Think About The Cloud

What Big Data Will Teach Us

It’s just a little bit too easy to get caught up in the “newness” of big data. However, as CIO what we need to understand is that the data is just not all that valuable to us. It’s the knowledge that we can derive from that data that will be valuable to the company.

One of the things that we need to realize is that since the era of big data has arrived, many of the things that we used to believe just based on gut feel may be wrong. A case in point is the value of running an efficient business and offering our customers the lowest price. Yes, these things are important, but they may not be as important as we used to think that they were.

What big data can teach us is that having a responsive company – one that can change and adapt to changing market conditions is actually more valuable than being able to become even more efficient. The market is littered with companies that won awards and did a great job in becoming more efficient only to end up going out of business. Having the ability to adapt to changes in your market is more profitable and more valuable.

It’s All About The Little Things

So what is the real value of the cloud and the big data that lives there? I must confess that when I first encounter big data, I thought that it was going to hold the answers to all of my “big” questions. Should we be making this product? Should we move into that new market? However, the reality is that outside of some magazine articles, big data generally does not provide answers to questions like this.

Instead, what big data can do is provide answers to a lot of much smaller questions. You can use all of that data that you’ve collected to identify ways to make your company even more valuable to its customers. This will include such things as making your products and services easier to order, easier to pay for, and perhaps even easier to both budget and plan for.

Ultimately what the arrival of cloud computing and big data can do is to finally provide you with a way to transform the company from a vendor into a true partner for your customers. The way that this will happen will be when you take the time to analyze the data that you have and you discover how you can start to offer your customers what they really want. Your company’s secret to long term financial success will be the ability to customize your offering to meet each customer’s needs.

What All Of This Means For You

The era of big data has arrived. Those of us in the CIO position now need to come to grips with what the rest of the company is going to be expecting us to do with all of this data. What they need us to do is to turn it into knowledge.

As we start to process the various data streams that we now have available to us, we’re going to make some important breakthroughs. What we’re going to discover is that what used to work for the company, being more efficient and offering products at lower prices, may no longer be what our customers want from us. Likewise, our analysis of the data that we have available to us needs to reveal the collection of specific things that we can do to become our customer’s most valuable supplier.

No, collecting, processing, and analyzing all of the various data streams that are now available to us is not going to be an easy task. However, it does hold the promise of great rewards. What we need to do is to pick though this data and locate those nuggets of information that can help the company become more competitive in a changing world. Big data is here, let’s meet it head on!

Dr. Jim Anderson

“America’s #1 Unforgettable Business Communication Skills Coach”

http://www.blueelephantconsulting.com/

Your Source For Real World IT Department Leadership Skills™

Dr. Jim Anderson has spent over 20 years consulting with a wide variety of IT firms from the very big to the very small. He provides you with his insights into the leadership needed to combine the separate worlds of business and IT strategy. His guidance offers hope to firms everywhere who are struggling with this challenge.

Subscribe to the FREE Accidental Successful CIO newsletter to learn what you need to know to do the job and have a successful career. Go here to to get your free subscription: http://www.theaccidentalsuccessfulcio.com/newsletter-2

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5 Ways Cloud Computing Will Disrupt Your Job

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Jul 312015
 

5 Ways Cloud Computing Will Disrupt Your Job5 Ways Cloud Computing Will Disrupt Your Job

By Harish Desai

A recent research by IDC, predicted that cloud computing would create about 14 million jobs worldwide. These will all be direct jobs like those of developers. There will be an equal number of indirect jobs which will be affected by this concept. This means cloud computing will start pervading each and every job in every organization. Every job will either be enhanced or diminished with the introduction of the cloud. The effect of the cloud will be so intense that with time to come; many job descriptions will integrate the cloud in their profile. There are five ways in which this concept will reshape the way business is conducted.

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5 Ways Cloud Computing Will Disrupt Your Job

Information technology is going to become a shared responsibility which will not be confined to a particular department but will include all the departments in the organization. Executives, managers, and professionals will have an increasing access to new and improved computing resources which can be easily procured using the humble credit card. Simultaneously, the continuous evolution in IT, IT professionals will start being embedded within the core lines of businesses, vis-a-vis their roles in separate IT departments. Also IT budgets of businesses will shoot up even more than that of standalone IT departments.

More and more innovation is possible on the job, with failure becoming just an option. With cloud computing having laboratories for its research and testing, continuous improvements will result in the concept. As it is, this concept has lowered the entry barriers for start-ups for exploiting computing resources, with a reduction in the cost of cloud computing infrastructure brought down as a result of the continuous research and development. With new ideas being incubated and tested and new initiatives being introduced, it will not be long before businesses disentangle themselves from the corporate budget cycles.

End-users are designing their own applications. Using the cloud computing platform, even non-tech professionals would quickly and easily be able to construct interfaces using Google Maps to plot the data points. “Self-service business intelligence” is a capability that each business dreams of. But, IT departments who are overworked often take weeks or even months to deliver interfaces to solve urgent business problems. But, now with cloud computing, even non-tech people are designing their own applications using designated templates and application programs. For example, a sales manager needing a portal to access the regional sales data from a newly acquired subsidiary can easily do it from an internal or public cloud system.

Cloud computing has given rise to a DIY economy in which outsourcing is becoming passe. With the advent of cloud computing, services like outsourcing are now rendered redundant. This is because, it is omnipresent. Organizations now rely on an increasingly diverse bouquet of services provided in-house and from outside service providers. There will be more stress on service brokerages who can leverage the capabilities of the cloud to deliver services tailored to client requirements. They are not owners of any methods or services of production, but are merely service providers.

The final disruption that cloud computing will cause will be in the fact that everyone will become a technology company, regardless of their core business. Whatever your business model or product or service, embracing cloud computing will give you tech capability which in turn will prove advantageous for your business. Many vendors will use the cloud to provide cutting edge services and products to their customers, not to mention that some of them may even let out their own cloud computing capabilities to third-party vendors for a decent amount in the process, making the cloud a profitable asset.

The writer of this article is a graduate civil engineer and a freelance writer. After working for 15 years in the construction industry, he took up content writing in order to showcase case his experience. He started writing so much that he took up writing on other niches too. He can be contacted on hary12121973@gmail.com

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Scientific Platform-as-a-Service (sPaaS) Enables Cloud Based Scientific Collaboration

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Mar 112014
 

Scientific Platform-as-a-Service (sPaaS) Enables Cloud Based Scientific Collaboration

BRANFORD, Conn., March 10, 2014 /PRNewswire/ — Core Informatics, a leading provider of scientific informatics is seeing strong demand for the Platform for Science, the market’s only Scientific Platform-as-a-Service (sPaaS).  Released in November 2013, the Platform for Science is the premiere cloud-based solution providing a marketplace of applications for customers engaged in all phases of scientific product innovation and development.

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Scientific Platform-as-a-Service (sPaaS) Enables                                                          Cloud Based Scientific Collaboration

Platform for Science provides an ecosystem for scientific collaboration and data management in support of a single laboratory or a virtualized global network of researchers.  The foundation of the marketplace is an integrated suite of Core applications (LIMS, ELN, SDMS) already used by thousands of researchers.  Designed for rapid creation of scientific applications, Platform for Science is a generation beyond traditional applications hosted in the cloud.  The increasing library of apps already includes, Chem ELN, Bio ELN, Compound Registration, Biological Registration, and a collection of Next Generation Sequencing (NGS) workflows that provide out-of-the-box support for Illumina and Ion Torrent platforms.

Hosted by infinitely scalable Amazon Web Services, the 100% web based Platform for Science provides powerful RESTful APIs designed to enable clients, partners and application developers to integrate data from existing software applications and instrumentation. Scientific Platform-as-a-Service capabilities enable a truly global collaborative data network to be realized, integrating both internal and external content.

“We selected Core Informatics and the Platform for Science because their applications matched nicely with our laboratory workflow and sample tracking requirements, and we wanted a cloud-based solution that enabled collaboration with our colleagues in other countries and would scale with our business at an affordable price point,” said Carrie Carmichael, Laboratory Manager at Cryogenetics, a Norwegian bio-banking company with offices in Woburn, MA.  “Our Platform for Science account was provisioned within days and was easy to learn and highly customizable.”

“We have seen the value that cloud-based platforms can deliver in other enterprise software verticals, Salesforce.com being a clear example,” said Josh Geballe, CEO of Core Informatics. “Our marketplace of applications is focused on meeting the needs of specific laboratory workflows and data management requirements.  Whether built by Core Informatics or one of our Partners in Innovation, Platform for Science provides customers with value and operational efficiencies which were previously only available through large, complex, often painful software implementation projects.  We are thrilled to give our clients a better option.”

About Platform for Science

Platform for Science (PFS) leverages Core Informatics’ unmatched scientific data management software (Core LIMS, Core ELN & Core SDMS) enabling the premiere Scientific Platform as a Service (sPaaS).  Platform for Science alleviates the cost, complexity and delays associated with developing, installing or maintaining custom or purchased on-premise systems by providing access to: 1) an elastic cloud computing infrastructure running in Amazon Web Services and featuring the Core Foundation architecture, and 2) a marketplace of pre-built informatics applications provided through our partner network.  Platform for Science enables scientific innovation by providing a flexible, cost effective and secure way to collect, store, analyze and share data for any laboratory workflow. For further information visit http://www.corelims.com/platform-for-science/

About Core Informatics

Core Informatics provides innovative data management software to accelerate scientific discovery. Leveraging our deep scientific domain expertise and the latest advancements in cloud computing, we accelerate progress in research, development, manufacturing, and quality laboratories, enabling our clients to find new cures for diseases, new sources of renewable energy, and innovative industrial and consumer products.  Founded in 2006, Core Informatics supports customers worldwide from its offices in Branford, CT, Cambridge, MA and London, England. For further information visitwww.CoreInformatics.com.

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Bridging The Gap Between Supplier And Retailer With Cloud ERP

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Nov 282013
 

Bridging The Gap Between Supplier And Retailer With Cloud ERP

By Sadie Hawkins

Traditionally wholesale and food distribution has slowed compared to different market sectors, with too much sturdy attention on competitive pricing causing stagnation within the industry. Treating retailers as customers, instead of merely distributors, can make a big change in how food wholesale works.

We all know the feeling of a positive customer experience, so why is it so overlooked everywhere but retail in the food industry? In fact, good business is all about quality and value, but not forgetting its about building working good partnerships and repeating trade.

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Bridging The Gap Between Supplier And Retailer With Cloud ERP

Meeting distinctive requirements of wholesalers using technology

Food wholesalers would ideally have a flexible mobile system to track everything, from order placement, delivery and warehouse distribution. Still, some suppliers are still in the dark that this can easily be achieved through a Cloud-based ERP solution!

Cloud-based ERP provides a paperless, mobile surroundings which helps to increase productivity and reduce administrative costs, while also allowing easy action on order changes or recalls.

Drivers on delivery with mobile devices can log order status, giving detailed information about each product in real-time. Real-time access data aids staff to deal with queries from the retailer on the spot, reducing the risk of missing deliveries – sound business all round.

Our conclusion? We’ve highlighted a shift in ERP functionality, as businesses are moving away from internal staff or hardware in favour of Cloud technology. ERP is something they use like any other programme, without going through the lengthy and old-fashioned processes to arrange an order.

Managing correct stock levels and inventory supply arrangements can be a particularly technical (and more often costly) process that can be made more efficient (and cost effective) by implementing solutions that are Cloud-based. Some 2 or 3 tier set ups, where numerous products from multiple distributors and manufacturers are being tracked, can point to a complicated supply chain schedule, but streamlined ERP software enables accurate forecasting of both supply and demand.

Thanks to Cloud technology integrated into ERP software, forecasts of your data can be instantaneously shared across both sides of the supply chain, helping to forge even closer working relationships with your retailers and generating greater transparency in business for equal measures.

Automating through a Cloud-based ERP solution means more time is freed up for staff to provide more support personalised to customers, in turn meaning you are improving relationships and giving business a boosst. Whilst the software provides all of your business processes to be fully taken care of.

Lakeview are a effective ERP and accounting solutions company that are here to help you support your production network with our vast array of bespoke software solutions and services.

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Increase Process Efficiency With Cloud Document Management

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Sep 192013
 

Increase Process Efficiency With Cloud Document Management

By Zecy K

Perhaps the most obvious reason for using cloud document management technology is increasing office space for other functions. Nevertheless, the primary reason for employing document management software for your company is improving its overall responsiveness as well as reducing operational costs. In other words, your business runs faster and you save time and money. Your employees also become more productive as a result of features such as workload automation, mobile solutions and e-forms. This technology is no longer a privilege enjoyed by large companies only. Practically any organization with a decent budget and vision can implement it.

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Increase Process Efficiency With Cloud Document Management

Cloud based systems bring down investment cost. Digitech System vendors such as ImageSilo and FileBound have provided document management services that are affordable. These systems are superior to earlier versions because they offer the following advantages:

Lower Investment Cost; No need for IT infrastructure and servers.

Speedy Deployment; Most features do not require a lot of training as they are point and click.

Rich in Features; Majority of productivity features are available in the base software.

Flexibility: Migrating from a maintenance/license model to a monthly fee makes the costs predictable and flexible.

Organizations and businesses that have used cloud document management services have noted that the features offered drive majority of process improvement capabilities. In addition to accountability of processes and speed processing, other benefits include;

Mobility; Instead of just accessing processes and documents at their desks, people can work from anywhere.

E-forms; People can use online forms that flow smoothly into processes for approval, instead of filling them out on hard copy. Therefore, transactions are fast and easily accountable.

Workflow; Instead of manually moving documents for signatures, they can be routed automatically, thus reducing the workload and improving accountability of processes.

Once the technology is set up, the applications occur across your business or organization. Document management technology can be configured to suit the needs of specific departments and processes. Some of the common areas where many organizations have experienced considerable improvement in processes include;

Engineering; Simplifying engineering change orders and improving visibility of connected documents.

Customer Service; Enables salespeople to easily access all relevant customer information while in the field.

Human Resources; Eliminating overnight paperwork, automating employee on-boarding and preventing non-compliance issues during audits.

Invoice Processing; Automating invoice approval processes, therefore allowing you to maximize on early payment discounts etc.

With cloud document management services, your business is bound to soar higher than you ever imagined. Forget the obvious benefit of more room in your offices, that is given. The main benefit you enjoy is achieving your organization’s objectives in a fast, efficient and a fun way. Your employees enjoy less workload and can focus on providing creative solutions, suppliers are handled faster, and your customers are served more efficiently. You can find companies that offer cloud based systems online by using search engines and online directories, or you can obtain references from organizations that use these cloud based repositories.

Zecy K is the author of this article on document management.
Find more information, about workflow here

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Jun 012013
 

Attain best data management services with Cloud Computing

Author: Document Management Services

Due to the advent of technology and office structures getting far more complex and modern, there has always been an increasing demand for effectively managing the data that is generated by employees using different software’s. There has been a boon in the number of data and document management companies providing extensive software and hardware solutions to the various demands generated by small, medium and large sized organizations.Document management is a set of computers and software applications which store, manage and track electronic documents that is generated within the database of a company. Document management process allows data to be stored, modified and managed according to the preference of the user but lacks the record retention ability for managing records. Some of the main aspects of this technology are audit trails, check in/ checkout controls, rollback, summarisation etc.

Attain best data management services with Cloud Computing www.TheCloudComputingAustralia.com-179

Attain best data management services with Cloud Computing

Document management system enables the connectivity of all the servers within the organization wherein one server can be assigned as the master computer which enables the editing, processing and retrieving of the data from one central location. This is particularly useful in ensuring that the data is not manipulated by an external or unauthorized user. With the availability of companies and experts who can guide you and your company with their data management services, it eventually reduces the dependability of the organization on various expensive individual software applications that were earlier used for handling complex data of huge capacity. One of the most convenient devices that have been widely used by individuals and organizations for taking a back up of their precious and valuable data is the SSD or the Solid State Drive/ Disk. It uses integrated circuit assemblies that are compatible with input/ output hard disk drives. SSD is less susceptible to electronic shock, have lower access time and latency. These disks are not widely used as they are still 10 times more expensive when compared to HDDs.

Another technology that has recently replaced all the traditional applications is cloud computing Australia, which manages all your data applications in a simpler, effective and cost free manner. You do not have to pay unnecessary for maintaining hundreds of daunting software and hardware applications, instead you pay only for what you need and the upgrades are automatic with flexible scalability. Data that is once stored in the cloud can be accessed, modified and stored from anywhere and everywhere, all you need is a secure internet connection around you. There is almost unlimited data storage with feasible recovery options. Hence, cloud service providers are competent enough to carry out the recovery process effectively that makes the entire process simpler than traditional methods of data storage. The cost of configuring cloud computing services differs for every vendor and on the total capacity of the data to be configured.

Article Source: http://www.articlesbase.com/data-recovery-articles/attain-best-data-management-services-with-cloud-computing-6483336.html

About the Author

IDS G is an Australian author who always writes about data management services, Document management, SSD, cloud computing Australia.

Top Three Cloud Computing Applications for Small Businesses

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Apr 272013
 

Top Three Cloud Computing Applications for Small Businesses

 By Dan Barrowclough

Cloud computing is a great technological resource that can be utilised by businesses – small and large – in an enormous variety of ways. The following article will focus on the best cloud based applications for small businesses

There are a number of benefits of having access to cloud based software. The most prominent one being global access. Since the applications can be delivered to your device over the internet, users are free to work and use the application wherever they see fit. Generally, software updates are free; this is in contrast to in-house software where software updates are purchased. Other benefits include faster run time and access to global management.

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Top Three Cloud Computing Applications for Small Businesses

CRM

CRM (Customer Relationship Management) is the process of acquiring, retaining and extending a business’s relations with its customers. This process is essential in the modern business world and because of this, the sale of CRM systems is big business. Recently though, many companies have been offering cloud based CRM solutions to businesses. Cloud based CRM solutions have a number of benefits. For one, they are usually deployed quickly (typically in a few days). For such an important business process, rapid implementation is essential. Another benefit to hosted CRM is that there is no hardware to purchase and therefore no need to hire technical staff to manage it. With many cloud based solutions, security is often cited as a major concern; CRM systems even more so due to the nature of the data that they contain. As I mentioned earlier though, CRM is a competitive market and because of this competition, each vendor has to ensure that data center security is top notch. Free upgrades to the software are also a benefit, although as I mentioned earlier, this isn’t limited to cloud based CRM systems alone.

There is a large number of cloud CRM vendors that small businesses can use, each has its own advantages and disadvantages. The best one can only be determined on a situation-by-situation basis. Popular platforms include Salesforce.com, Microsoft Dynamics CRM, Oracle, Rightnow and SugarCRM

E-Mail

Email has been an integral part of our business activity and personal lives alike over the past 10-15 years. Because of this, having a cost effective, feature rich, cost efficient email is not just important, it’s imperative.

Cloud based email systems are not a new invention, we have been using cloud based email services for as long as we have been using email – especially for personal use. Having your email hosted in the cloud makes a lot of sense. There are a number of benefits to cloud hosted email to go along with the repeat benefits such as free software upgrades. The first is the scalability it offers, with a resource intensive system such as email, it makes sense to have a system that allows for equal resource distribution and scalability. Cloud bases solutions allow for this to happen.

Another benefit is the freeing up of IT resource, this time we are not talking about hardware resource but the human resource. By removing the in-house hardware element of E-mail allows your technical staff to allocate their time to more important tasks.

There are countless cloud based email providers for your company to choose from, the one that this author would recommend though is Zimbra as it has everything that you could want from an email provider.

Accounting

As with CRM, cloud based accounting has seen a real surge in the past few years. There is a reason for this, as accounting based in the cloud has some huge advantages. The biggest one being price. Accounting software is expensive and it can often be difficult for small businesses to cover the costs. By using a cloud based solution, there is no need to shell out on any expensive hardware or software as your accounting system will be accessible through your internet connection. The cloud based systems aren’t stripped down though, many boast feature sets that are as good if not better than a comparable non-cloud system. What’s even better is that you can pick and choose the features that your company needs, rather than selecting a 1 size fits all package.

Again, the choice of service providers at your disposal is large, however the recommended package is Xero. This is because it offers arguably the most power of all the cloud accounting services as well as boasting a rich feature list.

I hope readers have found this article interesting and have, at the very least, had their eyes opened to the possibilities of cloud computing.

For more information on Cloud Computing and various Cloud Services, please visit Interoute’s website. Interoute is Europe’s leading cloud provider.

Article Source: http://EzineArticles.com/?expert=Dan_Barrowclough
http://EzineArticles.com/?Top-Three-Cloud-Computing-Applications-for-Small-Businesses&id=7660156

Attain best data management services with Cloud Computing

 Cloud Computing Application, Cloud Computing Benefits  Comments Off on Attain best data management services with Cloud Computing
Apr 062013
 

Attain best data management services with Cloud Computing

Author: Document Management Services

Due to the advent of technology and office structures getting far more complex and modern, there has always been an increasing demand for effectively managing the data that is generated by employees using different software’s. There has been a boon in the number of data and document management companies providing extensive software and hardware solutions to the various demands generated by small, medium and large sized organizations.Document management is a set of computers and software applications which store, manage and track electronic documents that is generated within the database of a company. Document management process allows data to be stored, modified and managed according to the preference of the user but lacks the record retention ability for managing records. Some of the main aspects of this technology are audit trails, check in/ checkout controls, rollback, summarisation etc.

Attain best data management services with Cloud Computing www.TheCloudComputingAustralia.com-167

Attain best data management services with Cloud Computing

Document management system enables the connectivity of all the servers within the organization wherein one server can be assigned as the master computer which enables the editing, processing and retrieving of the data from one central location. This is particularly useful in ensuring that the data is not manipulated by an external or unauthorized user. With the availability of companies and experts who can guide you and your company with their data management services, it eventually reduces the dependability of the organization on various expensive individual software applications that were earlier used for handling complex data of huge capacity. One of the most convenient devices that have been widely used by individuals and organizations for taking a back up of their precious and valuable data is the SSD or the Solid State Drive/ Disk. It uses integrated circuit assemblies that are compatible with input/ output hard disk drives. SSD is less susceptible to electronic shock, have lower access time and latency. These disks are not widely used as they are still 10 times more expensive when compared to HDDs.

Another technology that has recently replaced all the traditional applications is cloud computing Australia, which manages all your data applications in a simpler, effective and cost free manner. You do not have to pay unnecessary for maintaining hundreds of daunting software and hardware applications, instead you pay only for what you need and the upgrades are automatic with flexible scalability. Data that is once stored in the cloud can be accessed, modified and stored from anywhere and everywhere, all you need is a secure internet connection around you. There is almost unlimited data storage with feasible recovery options. Hence, cloud service providers are competent enough to carry out the recovery process effectively that makes the entire process simpler than traditional methods of data storage. The cost of configuring cloud computing services differs for every vendor and on the total capacity of the data to be configured.

Article Source: http://www.articlesbase.com/data-recovery-articles/attain-best-data-management-services-with-cloud-computing-6483336.html

About the Author

IDS G is an Australian author who always writes about data management services, Document management, SSD, cloud computing Australia.