Increase Process Efficiency With Cloud Document Management
By Zecy K
Perhaps the most obvious reason for using cloud document management technology is increasing office space for other functions. Nevertheless, the primary reason for employing document management software for your company is improving its overall responsiveness as well as reducing operational costs. In other words, your business runs faster and you save time and money. Your employees also become more productive as a result of features such as workload automation, mobile solutions and e-forms. This technology is no longer a privilege enjoyed by large companies only. Practically any organization with a decent budget and vision can implement it.
[caption id="attachment_1120" align="aligncenter" width="450"] Increase Process Efficiency With Cloud Document Management[/caption]
Cloud based systems bring down investment cost. Digitech System vendors such as ImageSilo and FileBound have provided document management services that are affordable. These systems are superior to earlier versions because they offer the following advantages:
Lower Investment Cost; No need for IT infrastructure and servers.
Speedy Deployment; Most features do not require a lot of training as they are point and click.
Rich in Features; Majority of productivity features are available in the base software.
Flexibility: Migrating from a maintenance/license model to a monthly fee makes the costs predictable and flexible.
Organizations and businesses that have used cloud document management services have noted that the features offered drive majority of process improvement capabilities. In addition to accountability of processes and speed processing, other benefits include;
Mobility; Instead of just accessing processes and documents at their desks, people can work from anywhere.
E-forms; People can use online forms that flow smoothly into processes for approval, instead of filling them out on hard copy. Therefore, transactions are fast and easily accountable.
Workflow; Instead of manually moving documents for signatures, they can be routed automatically, thus reducing the workload and improving accountability of processes.
Once the technology is set up, the applications occur across your business or organization. Document management technology can be configured to suit the needs of specific departments and processes. Some of the common areas where many organizations have experienced considerable improvement in processes include;
Engineering; Simplifying engineering change orders and improving visibility of connected documents.
Customer Service; Enables salespeople to easily access all relevant customer information while in the field.
Human Resources; Eliminating overnight paperwork, automating employee on-boarding and preventing non-compliance issues during audits.
Invoice Processing; Automating invoice approval processes, therefore allowing you to maximize on early payment discounts etc.
With cloud document management services, your business is bound to soar higher than you ever imagined. Forget the obvious benefit of more room in your offices, that is given. The main benefit you enjoy is achieving your organization's objectives in a fast, efficient and a fun way. Your employees enjoy less workload and can focus on providing creative solutions, suppliers are handled faster, and your customers are served more efficiently. You can find companies that offer cloud based systems online by using search engines and online directories, or you can obtain references from organizations that use these cloud based repositories.
Zecy K is the author of this article on document management.
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